List of Open Tenders, Quotations, and Proposals ANNUAL HOURLY EQUIPMENT & TRUCK RENTAL      Museum Annex RFP

General Instructions

1. All bids must be submitted in accordance with the location, date, time and manner specified in the bid document;
2. All bids must be submitted in a sealed envelope, clearly marked as to its contents and to the attention of the City personnel specified in the bid document;
3. As bids are received, they are time and date stamped by the Receptionist at City Hall to ensure compliance with the closing date and time;
4. Faxed/e-mailed bids are not accepted unless submitted by an agent on behalf of the participating company;
5. Late submissions are not accepted and are returned to the responder(s) unopened;
6. Submissions that do not include the requested documentation specified in the bid document, i.e. bid bond; performance bond; etc., are automatically rejected;
7. All persons in attendance at the opening are required to “sign-in;”
8. At the opening, the name of the company submitting the bid and the total bid price will be read aloud and duly recorded, and whether or not a surety is enclosed (where applicable).  For the opening of a proposal, the price will not be read;
9. Following the opening, the bids will be turned over to the appropriate Supervisor/Manager who initiated the bid, and they will be evaluated.  Those who submitted a bid will be officially notified at a later date of the final decision.  Unofficial results may be given out upon request;
10. Errors in mathematical extensions, taxes and/or obvious typographical errors, i.e. decimal points, will be corrected by the appropriate Supervisor/Manager and the unit prices will generally govern.

The lowest or any tender not necessarily accepted, the City reserves the right to accept or reject any bid and/or re-tender.